Under the Freedom of Information Act 2000, we have a responsibility to produce a publication scheme identifying the information we already publish. We follow the model publication scheme for higher education institutions approved by the Information Commissioner's Office.

You can view our Publication scheme here.

Also under the Freedom of Information Act 2000, you have the right to request recorded information held by us, the right to be told whether or not we hold this information and, if we do, the right to receive this information.

We have the right to refuse your request in certain circumstances, for example if you are asking for personal information or if your request is vexatious or repeated. The exemptions we are most likely to apply are as follows:

• Information about other people - personal information about third parties is exempt if disclosure would be contrary to the data protection principles enshrined under the Data Protection Act.
• Information provided in confidence where disclosure of information would constitute an actionable breach of confidence.
• Commercially sensitive information where disclosure of information would prejudice the commercial interests of Royal Holloway or another body.
• Information where disclosure would endanger the health and safety of other people.
• Information which is readily accessible by other means. This applies to information that is readily available elsewhere e.g. on our website or published elsewhere.

We may also decline to release information if:

• the information is intended for future publication
• the cost of locating or extracting the information is estimated to exceed the appropriate limit. This is currently £450 or 18 hours of staff time at the rate of £25 per hour.

You must make your FOI request in writing, sending your request to:

FOI@royalholloway.ac.uk  or

Freedom of Information

Secretariat

Royal Holloway, University of London

Egham

Surrey  

TW20 OEX

You should include:

• a description of the information you want
• your name and correspondence address
• where you’d like us to send the information (if different from your correspondence address)

If you’re not satisfied with our response, you can ask for an internal review by emailing the

Deputy College Secretary at  Secretariat@royalholloway.ac.uk or by writing to:

Deputy College Secretary

Royal Holloway, University of London

Egham Hill

Surrey

TW20 OEX

For more information, see our complaints procedure.

Under The Environmental Regulations 2004 you can request information held by us that relates to the following environmental areas: air, water, soil, land, flora and fauna, biodiversity, emissions, noise, energy, waste, health & safety.

To request information, please email us at FOI@royalholloway.ac.uk or call 01784 276244. You can find out more from the Information Commissioner’s Office.