Skip to main content

Copying documents

Find out how to make copies of material in our archives and special collections

You can copy much of the material in our archives and special collections. However, in some cases, documents are too fragile to copy.

Copying documents for personal research

  • You can photocopy documents unless they are bound volumes, fragile or above A3 size.  We have a digital scanner which will copy up to A4 size.
  • Due to copyright constraints only one copy of each document or up to a chapter or 10% of published books can be copied.
  • A Copyright & Citation Declaration form must be completed and signed (by the person who is receiving the copies) and payment must be made in advance. You must make a note of the reference of the document you intend to cite from or copy, as the archivist is not able to supply these once you have left the reading room.
  • For Reading Room users, black and white copies are charged at 30p per sheet and digital scans (if the document is not too fragile or large) at £5 each.
  • It is usually not possible to copy documents while you wait. We will post your copies on to you.
  • If you’re not able to visit yourself, you can order photocopies via our online store. Please call us on +44 (0)1784 443814 or email archives@rhul.ac.uk for instructions.
  • If you want to bring in your own digital camera, please let us know in advance and read our policy and safe handling guidelines.

Obtaining permission to publish

  • If you want to publish any material you have photocopied from our archives e.g. on websites or in publications, please apply in writing to our Archivist.
  • Our Archivist will refer your request to other copyright holders as necessary.
  • General acknowledgements for permission to use material from our archives should be made to Archives, Royal Holloway, University of London in the first reference and RHUL Archives thereafter.
  • Footnotes should include reference to the College and employ references in use in the Archives e.g RHUL Archives, BC GB/150/5/1.
  • We will charge a reproduction fee if you’re publishing material from our archives for commercial purposes. We do not usually charge for the use of material in academic works.
  • If you’d like to donate a copy of the published work to our archives, please contact the Archivist beforehand.

Contact us

Call us on +44 (0)1784 443814
Email us at archives@rhul.ac.uk  

Write to us at:
College Archives and Special Collections
Davison Building
Royal Holloway, University of London
Egham
Surrey
TW20 0EX

 

Explore Royal Holloway

Arrivals Sept 2017 77 1.jpg

Get help paying for your studies at Royal Holloway through a range of scholarships and bursaries.

clubs-societies_REDUCED.jpg

There are lots of exciting ways to get involved at Royal Holloway. Discover new interests and enjoy existing ones.

Accommodation home hero

Heading to university is exciting. Finding the right place to live will get you off to a good start.

Support and wellbeing 2022 teaser.jpg

Whether you need support with your health or practical advice on budgeting or finding part-time work, we can help.

Founders, clock tower, sky, ornate

Discover more about our academic departments and schools.

REF_2021.png

Find out why Royal Holloway is in the top 25% of UK universities for research rated ‘world-leading’ or ‘internationally excellent’.

Immersive Technology

Royal Holloway is a research intensive university and our academics collaborate across disciplines to achieve excellence.

volunteering 10th tenth Anniversary Sculpture - research.jpg

Discover world-class research at Royal Holloway.

First years Emily Wilding Davison Building front view

Discover more about who we are today, and our vision for the future.

RHC PH.100.1.3 Founders south east 1886.w

Royal Holloway began as two pioneering colleges for the education of women in the 19th century, and their spirit lives on today.

Notable alumni Kamaladevi Chattopadhyay

We’ve played a role in thousands of careers, some of them particularly remarkable.

Governance

Find about our decision-making processes and the people who lead and manage Royal Holloway today.