Student halls with flowers

APPLY FOR ACCOMMODATION IN HALLS


 

Are you a continuing student and interested in living in Halls? Maybe you're looking for accommodation over the exam period or have a 30 week let and want to stay in Halls over the vacation period? Find out all you need to know about applying for Halls as a continuing student below.

When can I apply for 2017/18 accommodation?

Continuing undergraduates

Are you going to be a continuing student in the 2017/18 academic year? Find out when you can apply for accommodation below.

2017/18 Accommodation guarantee

We’ll guarantee you an offer of accommodation as a continuing undergraduate student, on a full-time programme, if you meet the following criteria:

  • You’ve been granted medical priority by the Disability and Dyslexia Services team
  • You’re a Choral, Instrumental, Organ or Sports Scholar or in receipt of a Bioscience Scholarship
  • You’re a Sabbatical Officer

If you meet one of these criteria, to qualify for the guarantee, you must submit an application for accommodation within the application window of Wednesday 22 March to Wednesday 19 April 2017.

Important dates to remember
Continuing undergraduate guaranteed accommodation application window 22 March to 19 April

Returning from a year abroad or a year in industry in 2017/18?

If you’re returning from a year abroad or a year in industry, you can submit an application for accommodation within the application window of Wednesday 22 March to Wednesday 19 April 2017.

Important dates to remember
Continuing undergraduate returning from a year abroad or year in industry priority accommodation application window 22 March to 19 April

I don't qualify for the guarantee, when can I apply?

If you’re a continuing student on a full-time programme, who doesn’t qualify for the accommodation guarantee and aren’t returning from a year abroad or a year in industry, you’re eligible to apply for Halls accommodation from Wednesday 2 August 2017.

Important dates to remember
Continuing undergraduate accommodation application window 2 August onwards

Under the Student Misconduct Regulations, your application for accommodation will be rejected if you have received a penalty for misconduct which prevents you from living in Halls for the remainder of your programme. Under the Student Fees Regulations, your application may also be rejected if you have previously defaulted on an accommodation fee payment whilst living in Halls.

Continuing postgraduates

If you’re a continuing postgraduate student on a full-time programme, you can apply for Halls accommodation from Wednesday 2 August 2017.

Important dates to remember
Continuing postgraduate accommodation application window 2 August onwards

Under the Student Misconduct Regulations, your application for accommodation will be rejected if you have received a penalty for misconduct which prevents you from living in Halls for the remainder of your programme. Under the Student Fees Regulations, your application may also be rejected if you have previously defaulted on an accommodation fee payment whilst living in Halls.

How do I submit an application?

You can submit your application for accommodation online. Applications are made via the online accommodation system and you’ll need to register before you can make an application. Be sure to check the ‘When to apply’ section to make sure you are eligible to submit an application.

Medical priority

If you have a medical condition or disability you may be eligible to live in Halls of Residence as a continuing student. To be assessed you’ll have to register with the Disability and Dyslexia Services team as well as submitting an application for accommodation before the application window closes.

How do I choose which Hall is best for me?

Are you struggling to decide which bands should be at the top of your preferences? Don’t worry! Take a look at our guidance below to help you decide what’s best for you.

Founder's Dining Hall students with trays

Food

We offer both self-catered and catered pay-as-you-go Halls at Royal Holloway. If the Hall is self-catered, this means that it comes with a shared kitchen where you can cook your own food. If the Hall is catered pay-as-you-go, you’ll have access to a pantry with a fridge and microwave so you can make drinks and snacks and you’ll buy your meals from your Hall's dining hall (at a discounted rate).

For a quick breakdown on which bands are catered or self-catered, please see the Halls of Residence fees information.

Do you have special dietary requirements (e.g. vegan or halal)? Don’t worry! We ensure that all our dining halls supply food for everyone, but if there isn’t an option for you on the menu, all you need to do is let the member of staff at the food counter know and they’ll cook something for you fresh. Take a look at the food outlets available at Royal Holloway to get an idea of what’s on offer for you.

money

Price

Are you applying for a maintenance loan from Student Finance to help cover your accommodation fees? If so, we recommend that you use the Student Finance Calculator to estimate how much loan you’ll receive before you submit your application. Once you know roughly how much loan you’ll receive, you can add your preferences in order of what you can afford.

You can view the full list of Halls of Residence fees online but if you’re looking for the cheapest accommodation, single standard Band J (undergraduate), single en suite Band H (undergraduate) and single standard Band W (postgraduate) might be best for you.

bathroom2

Bathroom facilities

Some of our Halls offer en suite facilities which means you’ll have access to your own toilet, sink and shower. Others have shared facilities which means that you’ll share a bathroom with other students in your flat or corridor (you may still have your own sink in your room).

For a quick breakdown on which bands have shared or en suite bathroom facilities, please see the Halls of Residence fees information. Please be aware, en suite rooms are often the most expensive so you might want to take a look at your budget before you finalise your preferences!

How is my room allocated?

Find out all about the allocation process below.

Continuing undergraduates

Where possible we allocate so that continuing undergraduates are housed together, however we may need to mix new undergraduates with continuing undergraduates or undergraduates with postgraduates so that we can offer accommodation to as many students as possible.

Please note that if you were living in halls during 2016/17, you will not necessarily be offered the same hall or room in 2017/18.

For students that apply between 22 March and 19 April 2017

  • If you’ve been granted medical priority by our Disability and Dyslexia Services team, you’ll be allocated a room based on the assessment of your needs.
  • If you’re a Choral, Instrumental, Organ or Sports Scholar or are in receipt of a Bioscience Scholarship, we’ll offer you a room in a Hall that best matches the requirements of your scholarship.
  • If you’re returning from a year abroad or year in industry, you’ll be allocated on a first-come-first-served basis in date and time order of when your application was received.

For students that apply from 2 August 2017

If you apply between Tuesday 2 August and Tuesday 8 August you will receive an accommodation offer by Tuesday 15 August, subject to availability. You can still apply after this date and accommodation will be allocated on a rolling first-come first-served basis. Once there is no longer availability, applicants will be placed on a waiting list for consideration as soon as a room becomes available.

We prioritise new student applications for accommodation at Royal Holloway and therefore there’s no guarantee that we’ll be able to offer you a room. So make sure you apply as soon as possible from Tuesday 2 August.

Continuing postgraduates

If you apply between Tuesday 2 August and Tuesday 8 August 2017 you will receive an accommodation offer by Tuesday 15 August, subject to availability. You can still apply after this date and accommodation will be allocated on a rolling first-come first-served basis. Once there is no longer availability, applicants will be placed on a waiting list for consideration as soon as a room becomes available.

We prioritise new student applications for accommodation at Royal Holloway and therefore there’s no guarantee that we’ll be able to offer you a room. So make sure you apply as soon as possible from Tuesday 2 August.

We try to allocate so that postgraduate students are housed together, however we may need to mix undergraduates with postgraduates so that we can offer accommodation to as many students as possible.

Please note that if you were living in halls during 2016/17, you will not necessarily be offered the same hall or room in 2017/18.

Receiving an accommodation offer

When and how will I hear if my application has been successful?

To find out when you’re likely to hear about your application, please read our Student Accommodation Allocation Policy 2017/18.

If your application for accommodation is successful, you’ll receive an email from us directing you to your accommodation offer in the online accommodation system. The email will be sent to the address you registered with on the online accommodation system, so make sure you’re checking this account daily during the period you’re expecting to hear from us!

We’ll only be in touch if we’re able to make you an accommodation offer. If you haven’t heard from us, this means we’re still trying to allocate you a room.

Accepting your offer

I’ve received an offer and would like to accept it, what do I need to do?

To accept your offer, log into the online accommodation system, then:

  • Click on “View and Accept offer” on the left hand side under the heading “Application & Contract”
  • Read the details of the room carefully and make sure you’ve read the Terms and Conditions
  • Enter your student ID number and your date of birth in the boxes provided at the bottom of the page.
  • Click “Accept”

Once you’ve successfully accepted your offer, a confirmation email will be sent to you.

Don’t forget to accept your accommodation offer before it expires! The deadline will appear in your offer email, so make sure you check this carefully.

Please note, accepting this offer will form a binding contract between you and the College.

Declining your offer

Before you click decline…

You’ll only receive one accommodation offer and therefore if you choose to decline it, you won’t receive another offer for Halls of Residence for the 2017/18 academic year. This means that you’ll need to seek accommodation in the private sector.

Find out more about accommodation options in the private sector.

I wanted to live in a different hall to the one I’ve been offered, what can I do?

If you’re not completely happy with the accommodation offer you’ve received but you would still like to live in Halls, there is the potential you can move to a vacant room (subject to availability) from Monday 2 October 2017.

You would need to accept the accommodation offer you’ve received and move into that room at the start of term. If you then decide, after living in the room, that you would still like to move rooms you can submit a Room Move Request from 2 October. There’s no guarantee that we’ll have an alternative room to move you to so you should only accept your accommodation offer if you would be willing to live in your original room for the duration of the contract. For further information please visit our Move to a different room or Hall and read our Room Move Policy.

Remember if you decline your offer, you won’t receive another offer of accommodation for the 2017/18 academic year and you’ll need to look at accommodation options in the private sector.

I’ve received an offer and I would like to decline it, what do I need to do?

To decline your offer, log into the online accommodation system, then:    

  • Click on “View and Accept offer” on the left hand side under the heading “Application & Contract”
  • Click “decline” in the bottom left hand corner of the page.

Expired offers

When you receive an offer from us by email, you’ll need to respond by the deadline stated in the email. If you don’t respond to the offer in the online accommodation system by the deadline, your offer will expire and you’ll lose the opportunity to live in Halls of Residence.

You can find out when you can expect to hear about your offer in our Student Accommodation Allocation Policy 2017/18. Please make sure you’re checking your emails on a daily basis during this time.

How long will I have to review and accept or decline the offer?

If you’ve applied from 2 August you’ll be given 48 hours from the date the offer is sent by email to respond before it expires.

I’ve received an offer but it has expired, what should I do?

If you’ve missed the deadline stated in your offer email, unfortunately, we won’t be able to make another offer to you and you’ll need to look for accommodation in the private sector.

Are you a new student?

Simply visit our new student accommodation webpages for new students for more information about making an application.

Important dates to remember

Continuing undergraduates application window 2017/18 2 August 2017 onwards
Continuing postgraduates application window 2017/18 2 August 2017 onwards
Guaranteed accommodation application window 2017/18 22 March to 19 April 2017

Founder's Building staircase showing students carrying luggage

MOVING IN AND CONTRACT DATES


 

Moving in

Whether you're moving in as a continuing student over Welcome Weekend or at a different time during the academic year, you can find out where and when to check in below.

When can I move into my room? 

For contracts starting at the beginning of the 2017/18 academic year, you can move into your room from either Saturday 16 or Sunday 17 September 2017. Please check your accommodation offer to find out the exact date.

Induction and Arrivals Modules

Before you move into your Halls, you’ll need to complete your Induction and Arrivals Modules. We’ll send you an email nearer the time to let you know when you’re able to complete these.

Why do I need to complete the Induction and Arrivals Modules?

These modules include important information about living in Halls at Royal Holloway and by completing them, you’re agreeing to abide by the Terms and Conditions of living at the College. You’re required to complete the modules before you can move into your room. As part of the process you’ll:

  • book an arrival slot for your move in day and receive a parking permit
  • find out your individual room number, you’ll need this so that you know where you’re going.

How do I complete the modules?

As soon as you’ve received the email letting you know that the modules are now available, you can log into the online accommodation system to complete the modules.

Welcome Weekend 16 and 17 September 2017

Where do I check in?

Each Hall has a reception or check-in area where you’ll need to go to check into your accommodation and receive your room key. You may be given a blank card as your room key, this will either be a temporary card because you don’t have your College Card or a contactless key card that’ll remain as your room key throughout your stay.

Accommodation hall

Check in location

7am-6pm

After-hours check in location

6pm-7am

Runnymede 1 and 2

Students' Union

The Hub Reception

Reid

Students' Union

The Hub Reception

Williamson, Tuke and Butler

Students' Union

The Hub Reception

Gowar and Wedderburn Gowar Common Room The Hub Reception

Founder's

Founder's North Quad

6pm-midnight: Founder's Reception

Midnight-7am: Founder's Security

Kingswood 1 and 2

Kingswood 8 Bar 9

Kingswood Reception

George Eliot

George Eliot Centre 

George Eliot Reception

Highfield and Penrose

George Eliot Centre 

George Eliot Reception

Where can I park?

When you've completed the Induction and Arrivals Modules you will have your Arrival Pass (for check-in to your room), and Car Parking Pass (to permit you to park on site). Click here to access the map of car parking zones.

Moving in outside of Welcome Weekend?

Where do I check in?

Each Hall has a reception where you’ll need to go to check-in to your accommodation. You may be given a blank card as your room key, this will either be a temporary card until your College Card is programed or a contactless key card that’ll remain as your room key throughout your stay.

Accommodation hall

Hall Reception

Opening hours

After-hours

Runnymede 1 and 2

The Hub Reception

7am-10pm

The Hub Reception

Reid

The Hub Reception

7am-10pm

The Hub Reception

Williamson, Tuke and Butler

The Hub Reception

7am-10pm

The Hub Reception

Gowar and Wedderburn

The Hub Reception

7am-10pm

The Hub Reception

Founder's

Founder's Reception

8am-8pm

Founder's Security

Kingswood 1 and 2

Kingswood Reception

7am-10pm

Kingswood Reception

George Eliot George Eliot Reception 7am-10pm Founder's Security*

Highfield and Penrose

George Eliot Reception

7am-10pm

Founder's Security*

*On Friday 15 September after-hours check in for George Eliot, Highfield and Penrose will be at the George Eliot Reception. 

Contract dates

You can find the contract dates for 2016/17 and 2017/18 accommodation contracts below.

2017/18 accomodation

If you’re living in Halls for the 2017/18 academic year, you can view your contract dates below. Please note, you’ll need to vacate your room by 10am on the end dates stated.

Undergraduate 30 week lets
 Term Start End
Term One

Saturday 16 or Sunday 17 September 2017

Please check your accommodation offer

Saturday 9 December 2017
Term Two Sunday 7 January 2018 Saturday 24 March 2018
Term Three Sunday 22 April 2018 Saturday 9 June 2018
Undergraduate 38 week lets
 Start End

Saturday 16 or Sunday 17 September 2017

Please check your accommodation offer

Saturday 9 June 2018
Postgraduate 50 week lets
 Start End

Saturday 16 or Sunday 17 September 2017

Please check your accommodation offer

Saturday 2 September 2018

Can't find what you're looking for?

Contact us at the Student Services Centre.

Runnymede Halls

I WANT TO APPLY FOR EXAM ACCOMMODATION


 

Are you interested in living in Halls accommodation during the exam period from Sunday 23 April to Saturday 09 June 2017? If we have any rooms available in Halls for the Summer term, you can apply to live in these rooms as exam accommodation.

You can apply to stay in a room in Halls for a minimum of 7 days or for the whole of the exam period and anything in between!

How can I apply?

It is really easy to apply for exam accommodation, all you need to do is complete the two steps below:

  • Submit an online application for accommodation in the current academic year (2016/17). For information on how to apply, please see the guidance above.*
  • Complete the online request form for exams accommodation where you'll be able to specify how long you want to stay in Halls.

*If you’ve already submitted an application for accommodation in this academic year, regardless of whether you rejected an offer or have not been offered accommodation for 2016/17, there’s no need to apply again as we’ll be able to use the existing application.

I’ve completed both steps of the application process, now what?

If we can allocate a room to you for exams accommodation, we’ll email you with the details of the accommodation and rent payable. Please make sure you double check the details carefully as you’ll need to pay for the rent in full before we can finalise your booking and the payment is non-refundable.

Find out more about how to pay.

As soon as we’ve received your payment, we’ll create a contract for you to accept through the online accommodation system. For more information about accepting a contract, please see the guidance above.

Submit an application now

Log into the online accommodation system.

Founder's Building north west corner

I WANT TO APPLY FOR VACATION RESIDENCES


 

Are you living in a 30 week let but want to stay in Halls over the Christmas or Easter vacation? Are you a continuing student looking for accommodation over the summer vacation? If so, why not apply for vacation residence?

What is vacation residence?

If you have a 30 week let, this means you are living in term time only Halls and are required to vacate your room (with all your belongings) over the Christmas and Easter vacation periods. If you would like accommodation in Halls for some or all of these vacation periods (including the summer), you can apply for vacation residence.

The vacation residence is normally located in Founder’s Hall for Christmas and Easter and Kingswood Hall for over the summer vacation.

Vacation residence is ‘bed-only’ accommodation. During the vacation periods, the dining halls and other services available during term time are unlikely to be available.

How can I apply?

If you have a 30 week accommodation contract, you’ll be contacted up to a month prior to the end of term to notify you that the vacation residence application window is open. To apply you’ll need to submit a form, which will be attached to the notification email or you can pick up a copy of the form from Founder’s West Hall Reception.

The bookings are made on a first-come-first-served basis and are subject to availability. Vacation residence is charged on a nightly basis and must be paid in advance.

Students are not usually permitted to remain in their term time room over the vacation periods but will be allocated a different room for vacation residence. Only under exceptional circumstances will permission be given for residents to stay on in their rooms after this time.

If you have any further questions, please contact the Halls Customer Services.

Is there any storage available for my belongings if I don’t stay?

If you have a 30 week accommodation contract, in the email you receive about vacation residence you will also be given information about the storage lockers available to hire. Lockers are sold on a first-come-first-served basis and there is limited availability.

You’ll need to pay the full fee when you submit your application and payment can be made by cash, credit card or via your Campus Account. Please note, you can only hire a locker if you have an accommodation contract in Halls.

Locker sizes
 Name of locker Dimensions
Small locker (suitable for one person) H 1.3m X L1.3m X D1.4m
Medium locker (max two people sharing) H 1.3m X L2.8m X D1.4m
Large locker (max three people sharing)

H 1.3m X L3.4m X D1.4m

How to apply for a locker

Application forms are available from Founder’s Hall Reception from approximately one month before the end of term. You’ll need to bring your College Card and a passport sized photograph with you to apply.

Don't forget

All students sharing lockers must fill in an application form and attach their photograph to it.

Can't find what you're looking for?

Contact us at the Student Services Centre.