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STEP 3: APPLY FOR YOUR COLLEGE CARD


Your College Card is your proof of identity at Royal Holloway. It's also your access card to College buildings, your Library card, Campus Account card and your Students' Union membership card.

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HOW TO APPLY


 

If you are a new student joining us, you’ll be asked to upload a photo for your College Card via the Enrolment tab in Campus Connect. Please ensure you have uploaded a photo by Friday 2 September 2016.

If you don’t manage to upload a photo by the deadline, don’t worry - we’ll take your picture when you come to complete enrolment.

Requirements for uploading a photo

We know you’ll want to look your best, but we do need your photo upload to meet the following  specifications:

  • Photo height:  between 400 and 1280 pixels
  • Photo width:  between 300 and 960 pixels
  • Recommended dimensions approximately 742 pixels (height) x 666 pixels (width)
  • Acceptable file formats are JPEG or JPG
  • File size less than 2MB
  • Recent passport style photo of your face without any covering, unless worn for religious beliefs or medical reasons
  • Good quality colour photo with a light background
  • Portrait orientation

Please look at our Photo Selection Guide for further details. If you have any queries regarding the photo upload, please contact us.

Temporary cards

If you are unable to complete your enrolment (online sign-up, tuition fee payment and identity check) in your first week at Royal Holloway, then you can be issued with a temporary card giving you access to use your Campus Account facility only. The temporary card will not be valid as proof of enrolment or for use in the Library. On completion of enrolment, any Campus Account credits on your temporary card will automatically transfer to your permanent College Card.

What happens if I lose my College Card?

If you lose your card, please see our Replacement College Cards webpage for information on how to get a replacement. Please take a look at our College Card policy which outlines the conditions of use and policy regarding replacement cards.

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USES


Buildings access

Your College Card will give you swipe access to certain buildings out of hours e.g. 24-hour PC labs and to restricted facilities within your department (if applicable). If you are living in halls of residence, your card may also function as your room key.

Library access

Your College Card will give you admission to the Royal Holloway Libraries. This means that you'll be able to borrow library materials and gain full access to the library and its services. Full details of these services, together with opening hours, borrowing privileges and other useful information will be found in the Information Services Guide available at Identity check. By uploading a photo for your College Card, you are agreeing to the Library Regulations. For more information about the Library services please click here.

Printing

Your College Card will give you swipe access to printers on campus to allow you to release print jobs from the queue.

Students’ Union membership

Your College Card will additionally serve as your means of proof of membership when accessing the Students’ Union venues, activities and services.

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CAMPUS ACCOUNT


Your College Card will also give you access to your Campus Account. You can top-up money on your account and then you’ll be able to buy food and drink across campus using your College Card.

Five reasons why you should use your Campus Account

Royal Holloway’s Campus Account makes budgeting easy and saves you money too!  Here are five reasons why you won’t want to miss out…

  1. As a student using your Campus Account, you'll not be required to pay the VAT (currently 20%) on many of the food and beverage purchases you make in the Campus Services catering outlets.
  2. If you are a resident in a ‘catered-pay-as-you-go’ hall, you’ll receive a further subsidy on the food purchases you make in the designated dining halls (around 50%).
  3. You can set up an automatic top-up from your bank account to your Campus Account using UpayChilli.
  4. We provide a £2 overdraft on all Campus Accounts, so if you spend a little too much or have forgotten to top-up, you can still get your savings.
  5. There is a ‘Spend Eat Save’ Loyalty Scheme attached to your account. For every pound you spend using your College Card, we’ll give you a loyalty point which can be redeemed once you have collected a minimum of 100 points (each loyalty point is equivalent to 1p).

How can I top-up my Campus Account?

There are several ways to top-up your Campus Account, these include:

  • online through UpayChilli.
  • using your mobile with the UpayChilli App (via the Apple Store or Google Play)
  • with cash at any halls reception on campus.

Activating your Campus Account at UpayChilli

To access your account online for the first time, you’ll need your student ID number. This will be sent to you via email with your enrolment details.

Go to UpayChilli and register for an account by entering the following details:

  • Affiliate ID:  ROYALHOLLOWAY
  • User ID: the last six digits of your student number

Crediting and managing your account

Once you've opened your account, the quickest and easiest way to top-up is online, where you can also:

  • view your statement and current balance to keep track of your spending
  • set a designated credit or debit card to automatically top up your account when your balance reaches a pre-determined limit, so that you always have credit in your account
  • set an email reminder to be sent when your balance reaches a pre-determined limit.

You can also manage your account via your mobile phone, for more details please click here.

The online and mobile phone top up services are totally free to use and means you can avoid the queues when you want to credit your account. There are also various customer service points around campus where you can credit your account during opening hours – though please note that these can get quite busy, particularly around meal times.

For terms and conditions of the Campus Account please click here.

 

Step 4: Complete your identity check