CHECKLIST


 

Before the day

  1. Confirm your attendance

You need to tell us you’re coming if you’d like to take part in Graduation.

  1. Book tickets

You don’t need a ticket to attend your graduation, but your guests do!

You can initially book guest tickets from 14 March until 28 May 2017. If you book before 28 May you can get up to two guest tickets for free, subject to availability.

If we have any tickets left after 28 May we’ll reopen our booking website to sell additional tickets at a cost of £18 each.

  1. Print your parking pass

We’ll attach a parking pass to your confirmation email after you confirm your attendance. You’ll need to print this and display it in your windscreen – you can’t park on campus without it.

  1. Order your gown

You can book your graduation robes from 14 March 2017.

  1. Clear all your debts with the College

You can’t take part in the graduation ceremonies if you have any outstanding academic debt to the College.

  1. Request a visa letter

If you or your guests need a visa letter to enter the UK to attend your graduation you’ll need to request this using our online form. You can only do this once you have confirmed your attendance and booked your guest tickets, so please make sure you have done this first.

Please request your visa letter as early as possible. It can take up to five working days to produce these letters.

  1. Arrange travel and book accommodation

Make sure you know how you and your guests are going to get here on the day!

We have accommodation available in the Hub if you would like to stay on campus overnight, which you can view and book online. If you book after 14 March, you can use the discount code GRAD2017 to get our special graduation rate.

 

On the day

  1. Arrive in plenty of time

    You should arrive at least one hour before the start of your ceremony to give you time to register and collect your gown.

  2. Register

    When you arrive you'll need to go to reception in the Windsor Building and register your attendance. We'll then give you a red registration card - this is important so don’t lose it!

    Please remember to bring photo ID with you.

  3. Tickets

    If you have booked guest tickets, you'll be able to collect these at the registration desk. You'll need to give your guests their tickets, but make sure you keep hold of your red registration card.

  4. Collect your gown

    After you have registered, you can collect your pre-ordered gown from Windsor 002-03. We ask that your guests wait outside the room while you collect your gown.

    If you haven't pre-ordered a gown, there may be some gowns available to hire on the day. Please leave plenty of time to do this as you will need to fill in an order form and complete payment (cash or card only).

  5. Know where you need to be

    Make sure that you and your guests know where they need to go and what time they need to be there. There will be maps located around campus and members of staff on hand to answer any questions.

  6. Get into position

    Make sure that your guests head to the appropriate venue (Chapel or Picture Gallery) and that you are in the Windsor Building Auditorium no later than 30 minutes before the start of your ceremony.

  7. Enjoy yourself!

IMPORTANT THINGS YOU NEED TO KNOW


Important things you need to know

What is a graduand?

The term graduand refers to anyone who is about to receive an academic degree. Once a graduand has been presented to the Principal, they become a graduate.

Eligibility

You must have cleared any academic debts (such as tuition fees) with the College or the University of London by Friday 9 June 2017 in order to attend graduation.

Venues

Registration, gown hire, photography, additional ticket sales (subject to availability) and the cloakroom will be in the Windsor Building.

Graduation ceremonies take place in the Chapel. Guests in the Picture Gallery will be able to watch using a live relay on screens set up in the Gallery.

Graduands must assemble in the Windsor Building Auditorium to be arranged in order of presentation before the start of the ceremony.

Attendance and Tickets

You must confirm your attendance and book your ticket online.

The student registration and ticket booking website will open on 14 March, where you can initially book up to two complimentary guest tickets. These tickets are not guaranteed and are available on a first come, first served basis.

After 28 May, any remaining tickets will be sold online during a second booking period. Additional tickets will cost £18 each. Please refer to our ticket page and Graduation Policy for further information.

Children

As part of the registration and booking process we'll ask you to confirm whether you will be bringing a child under the age of five to your ceremony. Pushchairs and buggies are not permitted in the venues.

Graduation ceremonies are formal in nature and young children may become restless or unsettled during the ceremony. To avoid any disruption to the ceremony, guests with very young children will be asked to sit near the exit so they can easily leave the venue if they need to do so.

  • Children under five years of age do not require a guest ticket but must be seated on an adults lap in the venue.
  • Children aged five years and over will need to have their own guest ticket. There are no child concessions for the purchase of additional guest tickets.

Accessibility Arrangements

As part of the registration and booking process you will be asked to confirm whether any of your guests have additional access needs. You will be contacted before graduation to discuss these needs so that we can reserve appropriate seating for your guests.

Disabled parking is provided on campus.

Degree Certificates

You won't receive your degree certificate during the ceremony. These are produced by the Diploma Production Office at the University of London and will be posted to the forwarding address we have on record for you. Due to the large number of certificates that need to be produced, it can take between three to six months for you to receive your certificate.

Please make sure you update your forwarding address on Campus Connect.

Reception

A reception is held after each ceremony for graduands and guests in the South Quad where sparkling wine and canapés are served.

Entry to this reception is included with the guest ticket so make sure your guests know to hold onto their tickets after the ceremony. Graduates don't need a ticket for the reception.

Animals

With the exception of guide dogs for the blind and hearing dogs for the deaf, pets and other animals are not permitted in the graduation venues.

Stay in touch - Alumni for life

Your journey with Royal Holloway doesn't end when you graduate. We are delighted to welcome you to our global community of over 74,000 alumni. Wherever you want to go next, our alumni community can help. Being part of this community is a free service available to you for life.

To find out how to make the most of your network and to be kept informed about professional networking events, reunions and other opportunities in your area, join our alumni groups on LinkedIn, Facebook and Twitter and update your contact details. For more information, visit our alumni webpages.