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Importing publications from databases

Currently,  publication data can be imported into Pure from six different sources: Web of Science, Scopus, Pub Med, ArXiv, SAO/NASA Astrophysics Data System, and JournalTOC.

Automated scans in Pure will inform authors about any new publications added to these databases with the author name matching the surname. 

To import a publication from a database, log on to Pure and click on the large green button Add new in the top right corner.


A new window will open: click on the section Research Output, then Import from online source and choose the source.


Selecting the online source opens a new screen. Enter the search terms, name or keywords and click Search to display the results. Please note that sometimes, if the search term is very general or common, it might take the external database a long time to send back results to Pure, so it's better to use more specific search terms.



Click Import next to the publication to start the import process. A new window will open and Pure will try to match the information it knows about with the information that is being imported. As this matching is by name only, this can sometimes result in the wrong authors or wrong journal titles being assigned to the publication.

It is essential that  the publication details are checked to make sure that they are correct.



If a wrong person or journal is being matched, click on the arrow to the right of the item and choose the appropriate option. Click Import when the data has been checked.

A completed template of the record will be shown. If  publications are being imported from WoS or Scopus, abstracts imported from these databases will not be displayed on the College website in order to comply with the license terms for these sources. An abstract can be added which can be displayed on the College website, please click on the button 'Delete copyright protected abstract and create your own version'. Please note that once the button is pressed, the imported abstract will be deleted.

If a co-author from Royal Holloway appears as an external person, click Edit opposite person’s name. A new window will open - click Replace. Search by author’s surname and click on the name to add the author. Tick the affiliations shown for the author and click on Update. Adding the internal co-authors to the publication means that the publication will be added to that person’s profile and the person will not import this publication in Pure for the second time. Please note that members of staff who left Royal Holloway prior to September 2010 will not be in the system and have to be treated as external authors.

Please make sure to check that the data in the template are accurate and click Save to create the record. The publication will instantly appear on the website (if you have set the Visibility as Public). The publication records can be deleted  later in Pure by clicking on the titles.

Deleting publications

If there is a publication added that subsequently needs to be deleted, open the publication record in Pure and click on the red cross at the bottom right corner of the screen. Please note that this action cannot be undone. If a publication has been added by another author and it needs to be removed from the profile, please disclaim this item.


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Contact details 


Please email: pure@royalholloway.ac.uk


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