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Library donations, gifts and bequests policy

Royal Holloway Library has been collecting books and journals since 1849, when Bedford College was founded. Many of the earliest additions to the Library were gifts and we have been fortunate in securing generous donations of material and money since then. We regard such gifts are immensely valuable in supporting the teaching and research of the College and in enriching the value of its collections. The Library wishes to encourage gifts of such material, provided that they fall within the scope of the collection development policy. Financial donations to support the purchase, storage, cataloguing or conservation of the collections are also warmly welcomed.

All gifts become the property of Royal Holloway, University of London.

The Library is pleased to accept gifts of material on the understanding that:

  • Royal Holloway Library reserves the right to dispose of gifted material that is in poor physical condition, that duplicates existing stock, that falls outside the scope of teaching and research or that is otherwise superfluous to requirements.
  • Material deemed surplus to requirements may be disposed of by gift to another library, by exchange of stock with another library, by sale (the proceeds of such sales to support the development of Royal Holloway teaching and research collections) or, if necessary and as a last resort, by other means of disposal.
  • The Library will catalogue gifted material, as resources permit.
  • Gifted material added to stock will normally be classified by subject and will be shelved with other material on the same subject. Volumes from a single gift will therefore not necessarily be shelved together

Donors may be asked to read and sign the gift agreement.

We would ask donors with gifts of a significant size to consult the Director of Library Services in advance, so that implications of the donation can be discussed in detail. Donations of significant size may be defined as those whose review, cataloguing, processing, storage and conservation may not be covered by existing resources, or without unduly disrupting current cataloguing activities.

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