Data Management Home

Data Management is part of Strategic Planning & Change.

We are responsible for monitoring and validating the quality and accuracy of the data held on the Student System - Banner. We work closely with Registry and and other sections within the College to ensure high data quality and integrity.

We produce management information reports and statistics both for internal departments as well as external bodies such as the Higher Education Statistical Agency and the Higher Education Funding Council for England.

We also provide student data analysis and reports as well as respond to FOI data requests.

Data Management is responsible for preparing, delivering and supporting statutory data returns, like HESA, HESES, NSS and DLHE.

On these pages you will be able to find various student data based statistics as well as raise new student data request if required. You will also find some guidance on the use of JACS Codes.

Data Management prepares throughout the year various statistical reports, like December Count, which is run on first of December each year or SNAPPS report that is run on a weekly basis. 

Some of the statistics are published on Strategic Planning & Change pages

December Count data for the last five years can be accessed and analysed using our new Self Service Data application.

If you still were unable to find the required information on any of the above pages, please raise a data request specifying your requirements here:

Reporting request form

For other student data and data quality related enquiries, please email us at

For general issues related to student data and other data related enquiries please email us at

If you wish to contact a member of the team directly please use the contact details below.

Members of the team

Andrew Graham Senior Information and Analysis Officer +44 (0)1784 276338
Andrew Dearden  Information and Analysis Officer +44 (0)1784 443168
Catherine Porter Information and Analysis Officer +44 (0)1784 443192
 Nigel Wyeth Information Officer +44 (0)1784 414084

In order to streamline reporting requests and to enable us to schedule reports that are needed by members of the College we have put together the Web based Student Data Reporting Request Form.

It is our hope that you will find this page useful and informative and that you will find the form a more efficient means of requesting data from us. We also hope it will enable us to meet your requirements in an efficient and timely manner.

  • To make the whole process easier, please consider the following suggestions:

  • Have you tried our Self Service Data application? If you are looking for high level student summary data covering the last five years you may find that this meets your requirement.
  • Have you had a look on the Strategic Planning & Change webpages? They have a great deal of data ready to download.
  • In order to give you exactly what you need we do need some warning and a clear idea of the data you're going to require and if you can let us know what it's going to be used for we can tailor your report even more.
  • You may find this guide on the difference between FTE, FPE and Headcount data useful.
  • Don't be afraid to ask us for help... if you know you've got to get a report out but you're not sure how to fulfil the data requirements, let us know what you want to do and we'll call you and talk through it with you.

If there is anything you are unsure of, please feel free to contact us to discuss your requirements.

Request data

JACS codes - what are they?

Joint Academic Coding System (JACS) is the subject classification system. It is used by Higher Education Institutions in the UK to describe the subject content of the programmes and courses.

JACS codes consist of a letter and three numbers, where the letter represents the broad subject classification and the subsequent numbers the topic within the main subject.

A single JACS code, or if appropriate multiple ones, can be selected to represent the subject of a programme or a course.

JACS codes do not indicate the level of study, as the same codes may be used for undergraduate and postgraduate programmes and courses.

JACS codes are different to UCAS codes although they are used by UCAS when describing the subject of a programme.

In many cases the UCAS programme code will be the same as the JACS subject code and this can lead to confusion between the two concepts. Where a programme involves more than one subject the UCAS code is based on an aggregation of the JACS codes, i.e. a single code is used. For example BSc Biology with Psychology, which would be described by two separate JACS codes at RHUL: C100 - Biology and C800- Psychology, has got one UCAS code C1C8

First operational version of JACS codes (v 1.7) was published in 1999 and was used by HESA and UCAS systems for the academic year 2002/03. A revision was undertaken in 2005 and a JACS version 2.0 was introduced from the 2007/08 academic year. The most recent revision brought a new version - JACS 3.0 which is operational from the 2012/13 academic year.

You can find additional information about JACS 3.0 on HESA website.

The full list of JACS 3.0 codes can be found here.

JACS codes - how to use them?

You will be required to specify a JACS code for every new programme and course due to be validated.

A single JACS code or combination of codes can be used to best describe the subject content of the programme or course depending on their academic content. It is therefore advisable that the final decision on a JACS code selection ought to be made by an academic member of staff.

Where multiple codes are selected, the percentage of time allocated for the subject represented by each code should also be recorded. For example:

BSc Computer Science with Management is represented by two JACS codes: I100 (Computer Science) - 75% and N200 (Management studies) - 25%.

Each programme can be represented by up to three JACS codes.

Each course can be represented by up to sixteen JACS codes.

Please note that generic codes, which consist of a subject letter and three zeros (for example N000 - Business and administrative studies), cannot be used at course level.

For further advice or information please contact Data Management directly.

The full list of JACS 3.0 can be found here.

JACS codes - who uses them?

JACS codes are used to represent the subject content of the programme and course by UK Higher Education Institutions. They are also used by the Department for Business, Innovation and Skills (BIS), the Home Office, Teaching Agency (TA), Department of Health, Research Councils and the Higher Education Founding Council for England (HEFCE).

Higher Education Institutions in the UK use JACS codes to describe the subject of programmes and courses in their statutory returns that are submitted to HESA. This information is collected by HESA on behalf of numerous government departments and agencies already mentioned here. HESA then releases various statistics and datasets that use JACS codes.

Examples of where and how JACS Codes are used:

  • The Unistats website, which provides information for prospective students and helps them in selecting appropriate programme, uses JACS codes to link to information submitted by Higher Education Institutions in their statutory returns and displays their results.

The results displayed come from various returns and surveys, like Key Information Set (KIS), National Student Survey (NSS) or Destination of Leavers from Higher education (DLHE).

  • League Tables published by Newspapers.
  • HEFCE uses JACS codes along with other criteria to monitor and describe activity in the HE sector and to identify programmes that are eligible for additional or premium funding. (JACS codes are however not designed to be a financial tool and their use does not have a direct impact on mainstream annual formula teaching funding provided by HEFCE).
  • Academic Technology Approval Scheme (ATAS) uses JACS codes to establish if an ATAS certificate is needed for an applicant before he/she can obtain a visa to study at the Institution.


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