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Policies, Procedures and Forms

Copies of all HR guidelines, policies, procedures and forms can be found below in alphabetical order.  If you would like further advice on any of the documents below, please contact your HR Business Partner or Officer who will be happy to assist you.

Academic Promotion

  • For detailed information about academic promotion including the current timetable, guidelines, criteria and processes please visit Academic Promotion and Professorial Banding under our Pay and Benefits page.

Acting Up and Additional Duties 

Agency Workers

Annual Leave 

Annual leave entitlements are confirmed in the terms and condition for each staff group.  Please see terms and conditions for more information.

Capability Policy and Procedure

Career Break Policy 

  • Career Break Policy (to follow)

Dignity at Work – Anti-Bullying and Harassment Policy

Disciplinary Policy and Procedure

Family Friendly Policies

Shared Parental Leave

Shared parental leave will enable eligible mothers, fathers, partners, and adopters to chose how to share time off work during the first year after the birth or placement of their child/ren. The legislation will come into force on the 1st December 2014 and will apply to parents of children due to be born, or adopted, on or after the 5th April 2015. Parents will be able to share a defined allocation of leave and coudl decide to be off work at the same time and/or take it in turned to have periods of leave to look after the child/ren.

Additional Paternity Leave will be replaced by the new arrangements on the 5th April 2015.

The College is currently developing a policy which will be communicated to employees once completed. In the meantime you can contact your HR Business Partner, if you have any questions. More information can be found on the government website: https://www.gov.uk/shared-parental-leave-and-pay.


Grievance Policy and Procedure


Industrial Action

Leaving the College 

  • Leavers Form
    This form should be completed by the member of staff who is leaving the College and countersigned by the Head of Department prior to being forwarded to the HR Department for action.

Performance Appraisal Review

The annual Performance Appraisal Review is based on objective setting in all aspects of your job, and on the contributions that you make. The review period will cover the previous 12 calendar months. All Performance Appraisal reviews will normally be carried out between 1st June and 30th September each year.

PAR Documents

Guidance notes for Performance Appraisal Review Form for Performance Appraisal Review


Guidance and Support



A number of training sessions are being run during June and July.

Appraisal Training for academic staff

This course will help academic staff to understand the College's Performance Appraisal Review (PAR) process and how to carry out an effective meeting.

Appraisal Training for professional services staff

This course will help professional services staff to understand the College's Performance Appraisal Review (PAR) process and how to carry out an effective meeting.

Appraisee Training for all staff

This workshop will help you, as a reviewee, to understand the College's Performance Appraisal Review process and provide an opportunity to ask any questions that will help you prepare for your appraisal.

Please visit the Organisation Development page for information on dates and how to book.

Redundancy Policy and Procedure (including Fixed Term Contracts)

Sabbatical Leave (academic members of staff)

The Sabbatical Policy and Process has been revised this year and now includes pedagogic sabbaticals for academics on lecturer (teaching-focussed) contracts. Applicants should complete the form and return to their Head of Department/Department Manager. Departments will then arrange that these are considered by either Research or Teaching Committees, as appropriate, before passing them to HR for verification and to the Sabbatical Leave Sub-Group for final approval.


Severe Weather Conditions

Terms and Conditions of Employment




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