Student Disciplinary Regulations

Students are members of the College community and as such are expected to behave responsibly, to respect people and property, and to comply with the College rules and regulations, whether on College premises or elsewhere. The behaviour of students should not interfere with the proper functioning or activities of the College, with those who work or study in the College, or otherwise damage the College.

Where there is reason to believe that a student has broken the College rules or regulations, or their behaviour does not meet the required standards, the College will take action as outlined in these regulations.

The College Council is responsible for the maintenance of discipline in the College, as specified in Statute 20(3)(a). These regulations outline where authority has been delegated to authorised disciplinary officers.

If you are subject to disciplinary procedures, you must read the Student Disciplinary Regulations.

It may be helpful also to refer to the Discipline in Halls Flowchart, Minor Misconduct Flow Chart or theMajor Misconduct Flow Chart.

Minor misconduct is defined as behaviour which is unacceptable and breaks College Regulations, but isn’t judged to be so severe by the appropriate Authorised Officer as to require a review of the student’s registration at the College.

One example of minor misconduct which would be dealt with by an Authorised Officer is smoking in a hall of residence room. A likely punishment for this breach of Regulations would be a fine.

Minor misconduct will, in the first instance, be investigated by the Authorised Officer. Details of who the Authorised Officers are can be found in the table below.

The Authorised Officer will conduct a fair and reasonable enquiry allowing the student to hear the details of any complaint or allegation and to respond accordingly. The College Student Disciplinary Officer may then impose any of the sanctions as outlined in Section 22 of the Student Disciplinary Regulations. Alternatively, in the case of misconduct in halls of residence or in the local community, the Authorised Officer may impose sanctions as outlined in Appendices 5 & 6 of the Student Disciplinary Regulations.

If at any point the College Student Disciplinary Officer feels that the misconduct merits greater penalties, then the matter will be referred to a Vice Principal, and the Major Misconduct procedures will be initiated.

  Misconduct...  Authorised Officer  
Related to the use of cars and parking   Head of Security (or nominee)
Related to behaviour in academic buildings and associated buildings Head of Department (or nominee)
 Related to the use of the libraries Director of Library Services (or nominee)
 Related to the use of computing facilities  Director of Academic Services and CIO (or nominee)
 Related to behaviour in halls of residence (see Appendix 5)   Residential Support Co-Ordinator (or nominee)
 Related to behaviour in the local community (see Appendix 6)  Community Liaison and Support Officer (or nominee)
  All misconduct   Head of Support and Advisory Services (or nominee)

Major misconduct is either minor misconduct which is repeated, despite warnings or minor offence procedures, or misconduct judged to be so severe by the Student Disciplinary Officer as to require a review of the student’s registration at the College.

One example of major misconduct which would be judged severe enough by the Student Disciplinary Officer to progress straight to a review of a student’s registration at the College would be being involved in a violent attack on another student which caused significant injury.  In such a case the College would also involve the Police and a student could expect to have their registration reviewed. They would face a termination of their registration but may receive a lesser penalty if there were mitigating circumstances.

The College also takes a very strict line on deliberate fraud – the forging of references, doctor’s letters etc. and serious cases can lead to termination.

If an incident of misconduct is considered severe enough to merit a review of the student's registration with the College, then it will be referred to a Vice Principal for investigation. The Vice Principal will then either refer the matter back, which will initiate the minor misconduct procedures, or will seek the Principal's approval for a hearing to take place.

The hearing panel will consist of a Vice Principal and another senior member of College Staff, and this will be held in accordance with Appendix 7 of the Student Disciplinary Regulations.

The Vice Principal's panel may then impose any of the sanctions as outlined in Section 32 of the Student Disciplinary Regulations.

There is an appeals process for all disciplinary procedures, but the process differs based on which person or panel handled the original disciplinary.

In all cases, the request for an appeal must be submitted within 7 days of the date of the letter confirming the imposed sanctions. There are four grounds for appeal and these are:

1) That the finding was against the weight of the evidence.

2) That the penalty is too severe or otherwise inappropriate.

3) That the process was not in accordance with the principles and procedures set out in these regulations, or were contrary to natural justice.

4) That fresh evidence can be presented, which was not available, or could not reasonably have been made available.

The full procedure for the handling of Student Discipline Appeals is explained in the Student Disciplinary Regulations.

The route for appeals for different situations is outlined in the table below:


Appeals Process

Sanctions imposed by... Appeal heard by... 

Community Liaison and Support Officer or Student Life & Support Manager

A Student Disciplinary Officer (submit form to Mike Johnson)
 Student Disciplinary Officer A Vice Principal (submit form to Mike Johnson)

Vice Principal's Panel

Student Disciplinary Appeal Committee (submit form to Mike Johnson)

 In order to submit an appeal, it must be submitted on the Student Discipline Appeal Form.

The Disciplinary Regulations allow for a process known as administrative withdrawal, details of which can be found in Appendix 3 of the Student Disciplinary Regulations. When a student’s breach of College Regulations can be demonstrated to be due to reasons of incapacity such as a serious emotional or psychiatric condition, a modified version of the normal procedure may be offered.

This will consist of up to 2 formal written warning letters requiring improvements in behaviour. If the behaviour persists after the issue of the second letter or if it is too severe to allow for continued attendance, a formal withdrawal hearing would be convened. It is hoped though that this would not be necessary and that the student would be able to seek appropriate support to manage the condition, or interrupt their studies if necessary, in order to recover. Where appropriate, the formality of the proceedings may be lessened to reduce any adverse psychological impact this may have on the student.

An example of where the administrative withdrawal process may be used is if a condition had caused a student to become involved in significant damage of College property.  Where this might normally be treated as a major offense leading to termination, if a student could demonstrate that the incident was triggered by a psychiatric or emotional condition which was now under control, College would check that the student was aware of and using all the appropriate support services and issue a formal warning outlining the behaviour that must not recur and the precautions that must be taken.  If the problem recurred the student might be withdrawn. A student who is withdrawn due to incapacity could reapply to re-join if in time the condition was clearly demonstrated to be under control.

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