Attendance

As a student you must: 

  • Attend all classes necessary for the pursuit of your studies.
  • Undertake all assessments.
  • Attend meetings and other activities as required by your department(s).
  • Advise your department(s) of any absence and complete the relevant Notification of Absence form.

You are expected to:

  • Arrive punctually - teaching activities are timetabled to start at 5 minutes past the hour and finish 5 minutes before the hour. You may be marked absent if you turn up late without good reason.
  • Arrive having undertaken whatever reading, thinking, or research was identified as necessary preparation.

Your Department monitors your attendance, academic engagement and progress in order to offer you appropriate academic and pastoral support and to identify where support from outside the department may be necessary. 

The activities at which your attendance is monitored may vary depending upon the discipline in which you are studying.  It is your responsibility to complete any attendance register that is circulated and to make sure that your attendance has been noted. 

It is important that you attend all the learning activities related to your programme of study. Whilst attendance is compulsory at all learning activities it is recognised that emergencies may occur at any time throughout the year and therefore a minimum attendance level will have been set by your department.   You should also be aware that there may be some courses which you study which have a specific course attendance requirement. 

Inadequate engagement on a course may lead to disciplinary action which can result in the termination of your registration.

In recognition of its legal responsibilities under the Equality Act 2010, the College may adjust the attendance requirement. It will only do this when such adjustment does not compromise competence standards or the ability of the student to reach the learning outcomes of the course. Any need to adjust attendance requirements will be treated case by case and discussed by the department with the Disability and Dyslexia Support Office and the Academic Quality and Policy Office.

Meetings

You are likely to be invited to meet with a member of academic staff in your department:

  1. If you fail to attend all learning activities in two consecutive weeks without providing an explanation.
  2. Where your pattern of absence is considered to be having an effect your work, causing concern for the your well being or pointing to a possible disability that you may not have disclosed.
  3. Where your attendance is approaching the minimum attendance level.

You should take any meeting invitation seriously; it is an opportunity to seek advice and assistance, particularly if you are having problems. At the meeting the Department’s expectation of you will be made clear and the formal disciplinary process will be outlined to you.

Disciplinary action

Should you choose not to attend or submit work satisfactorily then formal disciplinary action may be implemented. You could be issued with a formal warning which can escalate to the termination of your registration at the College.

In situations where documented severe difficulties are experienced by a student the College will make every effort to support the student and counsel them as to the best course of action. However, there may be cases where, although non-attendance is explained by an acceptable reason the student’s level of attendance falls to a level which compromises educational standards or the ability of the student to reach the learning outcomes of the course. In such cases it may be necessary to implement disciplinary procedures.

Withdrawal of visa

If you are in receipt of a Tier 4 visa you should be aware that it a legal requirement for Royal Holloway to report any student admitted to the College on a student visa who does not appear to be in attendance to UK Visa and Immigration. Such students will be issued with warnings, both formal and informal, and failure to respond to these warnings will result in the College notifying the UKVI and the student having their student visa withdrawn.

If you face difficulty in attending any classes or undertaking an assessment it is your responsibility to inform the department(s) in which you are studying and provide a satisfactory explanation. As long as you are meticulous in your honesty in reporting and explaining these exceptions, we aim to be understanding in our response. 

If you are having other problems that are causing you to miss classes, you should talk to your Personal Adviser, year tutor or another member of staff, or visit the Support and Advisory Service or Students’ Union before your problems get out of control. There are many people who can provide support  but remember - they cannot help if you do not ask.

You must manage your time so that any paid employment, voluntary or other activities fit into the times when you are not required to be in a class. You are reminded that the Academic  Regulations stipulate that the amount of paid work undertaken by a student enrolled with the College on a full-time basis shall not exceed 20 hours per week during term time. No student may undertake paid work which may conflict with his/her responsibilities as a student of the College.