Moodle Rollover 2017

Moodle Rollover 2017

01.06.2017

 The annual Moodle course rollover is scheduled to begin at 2 pm on Friday June 16th and end at 10 am on Monday June 19th.

Both Moodle (https://moodle.royalholloway.ac.uk) and the Moodle Archive (https://moodle-archive.rhul.ac.uk) will be unavailable during this period.

Highlights

  1. 16/17 Banner courses will be moved to https://moodle1617.royalholloway.ac.uk (previously known as the Moodle Archive and live from June 19th).  This will allow resits, submissions and resubmissions to 16/17 courses, and therefore consolidates all course work in a single instance of Moodle.
  2. 16/17 Banner courses will be refreshed for re-use in session 17/18 and will be available to staff at https://moodle.royalholloway.ac.uk.
  3. Courses which do not conform to the Oct-Jun lifecycle (e.g., those delivered by Kaplan, CeDAS, International Study Centre, etc.) will not be rolled-over or moved.
  4. Courses such as those created manually (CPD courses, Academic Support resources, Departmental pages, etc.) will not be rolled-over or moved.
Turnitin activities will be archived but not rolled-over - they will be removed from 17/18 course pages.  Visit the dedicated Turnitin page to find out more about how Turnitin is administered, and what you need to do ahead of the new academic year.

FAQs: All you need to know about the Rollover of Moodle in Summer 2017 can be found below.

What is Rollover?

Rollover is the creation of new Moodle courses for 17/18

Overview
  • Moodle Rollover is a course delivery and administration service provided jointly by IT Services and Educational Development
  • Rollover allows for courses - their structure, content and activities - to be re-used year after year
  • The process removes the students and their interactions from a coursespace, creating a fresh copy for the next academic year
  • For UG & PG courses it takes place at the end of each academic year
  • There are other Rollover timetables for courses with different lifecycles, e.g., those part of the CeDAS, Kaplan, and International Study Group portfolios, and Academic Support courses.
The process:
  1. 16/17 courses are copied
  2. Students and their various interactions with the course (quiz attempts, assignment uploads, forum messages) are removed from the copied course.
  3. The copied courses are then made available to Course Editors at https://moodle.royalholloway.ac.uk for the 17/18 session
  4. The 16/17 courses are made available at https://moodle1617.royalholloway.ac.uk, but only to those who administered, taught or studied them

What is Archiving?

Archiving is the saving and storage of 16/17 Moodle courses

Overview

  • Archiving is a service provided as part of Rollover
  • Archiving allows staff and students access to a 'locked-down' and thereby preserved copy of their courses from the previous academic year - guest access is not permtted
  • Courses are archived online at (https://moodle1617.royalholloway.ac.uk) until June 2018
  • Thereafter, courses are archived offline for a period of five years

Two-stage process; a response to considerable increased use of online assessment

Moodle usage during the ‘Summer’ period of June-September has increased dramatically since 2011-12.  This is due largely to the integration of Moodle and Turnitin; the increased use of Turnitin; and the widespread uptake of online assessment.

The increased usage means that 16/17 courses are still very much live  during the summer.  Typical activities include the re-submission of Turnitin assignments for UG courses; the submission of dissertations/projects for PG courses; the resitting of quizzes in UG and PG courses; and other assessed work.

What are the key dates of Rollover?

The annual Moodle course rollover is scheduled to begin at 2 pm on Friday June 16th and end at 10 am on Monday June 19th.

Archiving stage 1 (June-September 2017)

  1. 16/17 courses are moved to https://moodle1617.royalholloway.ac.uk
  2. Activities can be edited by staff and accessed by students
  3. Archived courses can be used for resits of quizzes and the (re-) submission of assignments 

Archiving 2 (October 2017 - June 2018)

  1. Archived courses are 'locked-down'
  2. Archived courses will remain online until the following June
  3. Course authors and students can refer to the archived courses for reference or review
  4. Course authors cannot then edit the content and students cannot interact with the activities
  5. Courses are then archived offline (for a further five years)

Where will I - and my students - find my courses?

  • Staff will be able to access their 17/18 courses at https://moodle.royalholloway.ac.uk from 10 am  on Monday June 19th (this may be subject to change).
  • Students will be able to access their 17/18 courses at https://moodle.royalholloway.ac.uk, when Banner course enrolment data is updated AND when staff make their courses available (Please refer to the Moodle-based helpsheet for guidance)
  • Staff and students will be able to access their 16/17 courses at https://moodle1617.royalholloway.ac.uk
  • 15/16 courses will be archived offline, and can be restored on (staff) request to the Archive

What do I need to do to my 17/18 courses?

  1. Edit existing content
    • Reset dates for assignments and quizzes
    • Create new Turnitin assignments (Administration Teams usually perform this task)
    • Add introductory messages to discussion fora
  2. Add new content and activities
  3. Make your courses available to students (Please refer to the Moodle-based helpsheet for guidance)
The E-Learning Team will provide a supportive, online document for those responsible for refreshing courses for 17/18. There will be also be opportunities to attend face-to-face workshops.

What will happen to my Post Graduate course?

Post Graduate courses are handled as follows:

  1. Between 2 pm on Friday June 16th and 10 am on Monday June 19th all 16/17 courses will be copied and moved to https://moodle1617.royalholloway.ac.uk
  2. 16/17 Post Graduate courses will continue to run as normal until September; staff can make changes to the content and structure as required, while students can access courses to submit assignments and dissertations.
  3. In September the courses will be archived; they will be rendered 'view-only'
  4. 17/18 courses will be available to staff in Moodle at https://moodle.royalholloway.ac.uk from June 19th onwards, to allow editing and building ahead of the new academic year

I need to access 16/17 courses, where will they be?

Up to 2 pm on Friday June 16th

From 10 am on Monday June 19th onwards

  • Staff, Students and External Examiners can access 16/17 courses at https://moodle1617.royalholloway.ac.uk