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Pre-Viva


 

Upgrades 

  • Research degree students who wish to submit for a PhD are required to have a first attempt at an upgrade from the MPhil to PhD programme within the first 20 months of study (full-time) or 40 months (part-time). Should the first attempt not be successful, students have an opportunity for a second, and final attempt at an upgrade from MPhil to PhD before the end of their second year of study (24 months full-time)  or four years (48 months part-time).
  • Annual reviews and upgrades are held within each academic department. Please contact your supervisor for more details regarding this process.
  • You must have upgraded to be eligible to be entered for the PhD examination.

Entry form 

  • The entry form for MPhil/PhD Examination must be submitted to Student Administration two months before submission.  For WORD 2010 or MAC users, a form which can be completed electronically is available by emailing researchdegrees@royalholloway.ac.uk.
  • If you fail to submit your entry form two month prior to your submission, it is likely this will result in a delay in your subsequent examination process.
  • If you are resubmitting your thesis, please complete the entry form for MPhil/PhD resubmission instead.   For WORD 2010 or MAC users, a form which can be completed electronically is available by emailing researchdegrees@royalholloway.ac.uk.
  • If you are having difficulty with the format of the form, please contact us.
  • Please note that, if you require an access restriction to your final thesis, other than a 2 year restriction to the electronic copy of the thesis (which can be selected at the time that you submit your e-thesis in Pure), you must indicate this on the entry form.  If you do not embargo the thesis officially, the thesis will be made available to readers automatically.  
  • All relevant pages must be signed.  Electronic signatures are acceptable.  Typed names alone are not acceptable and need to be accompanied by an email from your student email address confirming your intention to sign.

Submission deadlines

  • The period of study for programmes leading to the award of MPhil or PhD must not be less than two calendar years of full-time study, or four years in part-time study.  Therefore, you may not submit your thesis before this time.
  • For MPhil/PhD students who enrolled on or after September 2006, there are strict deadlines for thesis submission i.e. it is to be submitted within:

PhD: 

  •  Full-time  4 years (3 years + 1 writing up year) 
  •  Part time 8 years (6 years + 2 writing up years)

MPhil:

  •  Full-time 3 years (2 years + 1 writing up year)
  •  Part-time 6 years (4 years + 2 writing up years)
  • If you are would like to confirm your submission deadline, please contact Student Administration.

 

  • Please note that any deadlines that fall on a day that the College is closed (weekends, Bank Holidays etc.) will be automatically extended until the end of the first working day that the College is re-opened. The exception is if you are funded by RCUK, you should submit your thesis on or before the deadline, regardless of whether the College is open or not.

Submission of thesis 

  • Research degree students are required to submit the following for the pre-viva submission / pre-examination resubmission of their thesis:
    • two securely bound copies of their thesis:
      • If you are submitting your thesis in person, please go the Student Services Centre in the Emily Wilding Davison Building
      • If you are submitting the thesis by post, please address it to:
        • Student Administration (Research Degrees), Arts Annexe, Royal Holloway, University of London, Egham, Surrey TW20 0EX.
    • one electronic copy of the thesis - to researchdegrees@royalholloway.ac.uk
  • Theses must be formatted and bound according to the Instructions and Notes on Submission.
  • If you have any queries regarding the format or binding. please email researchdegrees@royalholloway.ac.uk for guidance.
  • Thesis in a format other than a monograph- Students are now permitted to present theirthesis in in a format other than a monographfor example as papers (including book chapters, journal articles, or conference proceedings). Please see the Research Degree Regulations section 13, paragraph 13b for details. If you have not already indicated on the entry Form for MPhil/PhD examination that you wish to present your thesis in this format, please submit a Request Form to Present a Thesis in a Format other than a Monograph when you submit the pre-viva copies of your thesis.  
  • Along with the copies of your thesis you are also required to submit your Declaration of Number of Words form, signed by yourself and your supervisor.  For information on thesis length restrictions, please refer to Guidance on Thesis Word Count.
  • The Declaration of Authorship provides a template you may wish to use at the front of your thesis.
  • If however you are presenting partly co-authored work, please complete the Declaration of Authorship for Co-Authored Work and submit along with the copies of your thesis.

Extension or interruptions in the writing-up year 

  • If you are a Postgraduate Research student who commenced your programme on or after 1st September 2006 and are experiencing circumstances which affect your ability to submit your thesis by the set deadline, you should apply for a request to extend your College registration. Please note that requests for extensions will be assessed by the Vice-Principal (Education) and will be granted only in exceptional circumstances. You will also need to obtain the support of your Supervisor and Director of Graduate Studies who will explain the form to be filled in as well as documentary evidence required.
  • In the writing-up year, interruptions will only be permitted for long-term / serious extenuating circumstances where these are such that you are unable to undertake work at all. You will need to obtain the support of your Supervisor and Director of Graduate Studies who will explain the form to be filled in as well as documentary evidence required. 

 Access restriction 

There are three options for restricting access to either the print and/or electronic versions of your finalised thesis:

  1. You may restrict access to the electronic version of your thesis for a period of two years without any formal justification or approval. If you wish to do this, please indicate this MPhil/PhD examination entry form and select this option at the time that you submit your finalised e-thesis in Pure.
  2. Where documentary evidence of commercial funding and/or commercial sensitivity is provided, you can specify a restriction of access to the electronic version of your finalised thesis for a period of 2-5 years. If you wish to do this, please select this option on your MPhil/PhD examination entry form.  By signing the entry form, your supervisor is confirming their support of this request. 
  3. If you wish to restrict access to your finalised thesis for more than 5 years, you and your supervisor(s) must submit a written request to Student Administration. If you wish to do this, please select this option on your MPhil/PhD examination entry form and submit the required statements. Your request will be considered by your Dean of Faculty.