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Constitution of the Council of University Classical Departments

as amended at the Council meeting in November 2000

and further at the Council meetings in November 2003, November 2004, and November 2011

    1. to provide a central agency for the collection and exchange of information on matters of common interest,
    2. to explore and develop other areas of co-operation, and
    3. to represent and promote university classical studies at the national level.
  2. Any British university shall be eligible for membership at the invitation of the Council. There shall be one Representative from each university, except that Oxford and Cambridge shall have two each and London and Wales one from each constituent institution.
  3. There shall be at least one plenary meeting of the Council in each academic year.
  4. There shall be a Standing Committee consisting of:
    4a. A Chair, Treasurer, and Secretary, elected to serve as such.
    4b. Nine elected members. The Standing Committee shall assign offices among these elected members; these offices will include a Bulletin Editor, Statistics Officer, and representative to the Council of JACT.
    4c. Up to six co-opted members.
    4d. The Director of the Institute of Classical Studies, or the Director's representative.
  5. Members of Standing Committee who do not attend at least one meeting during the year shall (in the absence of good cause) be asked to stand down. (Unlike co-opted members, elected members of Standing Committee may not be represented by deputies.)
  6. The term of office of the Chair and other elected members shall be limited to three years. No member will normally serve more than two consecutive terms.
  7. Procedure for election of Officers and members of Standing Committee. A request for nominations shall be sent out (following the procedure in [11] below) each June, setting a deadline for nominations in late September so that they can be circulated in October with the agenda for the Council meeting. This request will emphasise that those making nominations should consider the need for the composition of the Standing Committee to be balanced in geographical and other respects. Nominations should be sent through the institutional Contacts, as defined in [11] below. The willingness to serve of those nominated should be ascertained before nominations are made. Further nominations after the September deadline shall not normally be permitted. Elections shall take place at the November Council meeting by the Alternative Vote method.
  8. The Standing Committee shall meet when necessary in order to prepare business for, and implement the decisions of, the Council. It shall have the power to set up working parties or subcommittees whose membership need not be confined to members of the Council.
  9. The subscription payable on behalf of each institution represented shall be determined by the Council from time to time.
  10. It is for member institutions to decide who will be their Representative at each Council meeting. If both a Representative of an institution and an officer or member of the Standing Committee from that institution are present at a Council meeting, the Representative shall be entitled to vote and the officer or Standing Committee member shall not.
  11. Formal communications from the Council officers will be normally be sent by email to one individual Contact in each member institution, normally the Head of Department or equivalent, or the Head of one department where there are several; in the latter case it will be for the institution to decide who the Contact will be and to ensure that messages are passed on to all departments. Heads of Department may delegate the role of Contact to another member of the departmental staff. Where comment is required, as with Council responses to consultation documents from national bodies, individual staff members shall be asked to channel responses through their institution's Contact, so that there will be only one response from each institution.
  12. Minutes of Standing Committee meetings shall be circulated to the Committee and to institutional Contacts. Minutes shall at the same time be posted on the Web site. Council minutes shall be circulated to all institutional Contacts and also posted on the Web site.

Royal Holloway Classics Dept
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