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Copying documents

Please note: In order to preserve the College’s unique and irreplaceable archive holdings, copies will not be made of documents if they are fragile or will be put at risk from copying.

Copying for personal research

Documents which are not bound volumes, fragile or above A3 size can be photocopied; we have a digital scanner which will copy up to A4 size.

Due to copyright constraints only one copy of each document or up to a chapter or 10% of published books can be copied. A Copyright & Citation Declaration form must be completed and signed (by the person who is receiving the copies) and payment must be made in advance. You must make a note of the reference of the document you intend to cite from or copy, as the archivist is not able to supply these once you have left the reading room.

For Reading Room users black and white copies are charged at 30p per sheet; digital scans (if the document is not too fragile or large) at £5.00 each. It is usually not possible to copy documents while you wait, in which case they will be posted on to you.

If you are not able to visit the Reading Room, please contact us to receive instructions on ordering via the Online Store.

If you wish to bring in your own digital camera, please let us know in advance and read our policy and safe handling guidelines.

Obtaining permission to publish (websites, journal articles, books, etc.)

Copies are supplied for personal research and study in the first instance. Researchers wishing to publish material from the Archives e.g. on websites and in publications, should be made in writing to the College Archivist who will refer them to the College Secretary or to other copyright holders as appropriate.

General acknowledgments for permission to use papers in the College Archives should be made to Archives, Royal Holloway, University of London in the first reference and RHUL Archives thereafter. Footnotes should include reference to the College and employ references in use in the Archives e.g RHUL Archives, BC GB/150/5/1.

A reproduction fee will be charged where material from the Archives is to be published for commercial purposes. We do not usually charge for the use of material in academic works. If you are interested in donating a copy of the published work to the Archives, please contact the Archivist beforehand.

Contact us 

Archivist: Harriet Costelloe 

College Archives and Special Collections
Davison Building
Royal Holloway, University of London
Egham, Surrey, TW20 0EX


Tel: +44 (0)1784 443814 (internal x3814)
Email: archives@royalholloway.ac.uk


Open by appointment only between the hours of 9.30-1 and 2-4.30 on Wednesday-Friday


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